Printing & Publications Specialist IV

Job Title:  Printing Publications Specialist IV

Location:  Mills Building, 4301 N. 30^th Street, Omaha, NE 68111

Reports To: Printing & Publications Administrator

Work Schedule/FLSA Status: 12 month, 261 days/Non-Exempt

Salary Schedule:  Salary Grade 92D

Position Purpose: The Printing & Publications Specialist IV assists with the coordination of all printed materials produced by the staff within Printing & Publications Services. This position requires a strong working knowledge of graphic arts processes, including design, artwork creation, and digital production using high-volume inkjet and toner equipment. The role also involves experience with bindery equipment, including perfect binding and saddle stitching.

This individual will frequently work with staff who submit printing requests, assisting them in determining the most efficient and cost-effective methods to meet their printing and publication needs.

Essential Performance Responsibilities:

• Assists with all printing and related graphic arts activities performed at Printing & Publications Services.


• Supervises the daily activities of Printing & Publications staff.


• Assist with the determination of the most efficient production method to be used on each project and the creation of the required instructions.


• Monitors and supports computer programs/web applications by effectively resolving program and user issues.  Some of the programs used, but are not limited to, MDSF, Slingshot, Switch, BCC Mailer Manger, Eagle Soft, and People Soft.


• Must have the ability to interact with management and staff, resolving issues pertaining to the daily operation; attend staff and committee meetings, and develop recommendations for future department needs.


• Will work with the Printing & Publication supervisor and staff to help resolve department issues. 


• Know the specifications, operation, and work with vendors for the service of equipment.


• Will support other administrative duties as necessary in production workflow as billing, data entry for daily, monthly and year budgets.


• Will assist in backup for other staff as needed and have other duties assigned.


• Will establish strong standards of professional ethics when relating to staff, students, parents, administration and the community.


• This position will grow and change with the printing industry.

Additional Duties: Performs other related tasks as assigned by supervisor and other central office administrators as designated by the Superintendent.

Equipment: 

• This position may require the ability to use basic office equipment such as computers, copiers and scanners. This position may also require use of programs such as Microsoft Word, Excel, PowerPoint, Publisher, SharePoint, and Notebook; internet browsers, email, MarketDirect Storefront, Avanti Slingshot, Enfocus Switch, Fiery, Hot Folders and Adobe Creative Suites.

Travel: Travel is not required.

Physical and Mental Demands, Work Hazards:

• Must be able to respond rapidly in emergency situations.


• Must have organization, time management, communication, and interpersonal skills.


• Work in an office environment.


• Ability to lift, move and reposition objects and materials - frequently exerting force equal to lifting fifty (50) pounds.

 Interrelations:

• Contact with personnel within the district and with customers and vendors.


• Will be working under the direct supervision of the department administrator in order to complete day-to-day tasks.


• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.


• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.


• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.


• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.


• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge, Skills, and Abilities:

• Minimum of a bachelor’s degree or equivalent combination of training and experience required.


• Three to five years of successful supervisory experience.


• Microsoft Windows operating system experience preferred.


• Knowledge of digital operating systems (such as Fiery, MIS, and Switch)


• Ability to determine the most efficient production methods using a variety of printing processes required.


• Knowledge of copier inkjet and toner, envelope press, and wide format roll, flatbed and cutters.


• Ability to accurately complete specific projects and responsibilities in a timely manner is required.


• Knowledge of cutting, folding, collating, drilling, and book binding (thermal, coil, perfect, saddle stitch).


• Knowledge and successful experience with graphic arts and MIS system required.


• The skills pertinent to positive human relationships and the ability to work effectively with all staff.


• Demonstrated abilities and willingness conducive to continuous for quality education.


• Excellent organizational skills, creative problem solving and adapt well to change.


• Demonstrated ability to maintain the flexibility to adjust to multiple projects and priorities with strong attention to details.


• Exemplary written and oral communication skills.


• Basic knowledge of cloud-based servers.


• Basic knowledge of mailing software.

Terms of Employment:

This position is treated as a full-time exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

• Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.


• A background check which demonstrates to OPS that background is acceptable for the position.


• Verification of U.S. citizenship or legal authorization to work in the United States.


• Successful completion of a pre-employment drug test (if required for position offered).


• Successful completion of a tuberculosis skin test (if required for position offered).


• Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position.

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)   

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the Human Resources department at 531-299-0240.