Accounting Manager

The Accounting Manager is responsible for all financial and fiscal management aspects of the organization’s operations along with maintaining the purchasing system.  The Accounting Manager provides leadership and coordination in the administrative, business planning, investment opportunities, cash management, accounting and budgeting efforts of the organization.  The Accounting Manager is responsible for supervision of the Accounting Department employees.

Required Knowledge, Skills and Abilities

• Bachelor’s degree in Accounting or related field required. 
• Five years experience in accounting or financial management.
• Two years supervisory experience.
• Basic knowledge of Microsoft Office computer software and Electronic Health Record (EHR) system.
• Ability to maintain complete and accurate records.
• Ability to communicate effectively, both verbally and in writing.
• Ability to prioritize work, multitask and utilize individual and team-oriented problem-solving skills.
• Knowledge of finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles.
• Knowledge of automated financial and accounting reporting systems.
• Ability to analyze financial data and prepare financial reports, statements and projections.
• Knowledge of payroll taxes and other compliance implications of non-profit status.
• Knowledge of Sage Accounting software or equivalent accounting software packages.
• Valid driver’s license that meets agency standards and ability to meet transportation needs of agency.

Major Responsibilities

• Prepare monthly and quarterly financial statements including budget analysis.
• Oversee the general accounting functions, including AR/ AP and payroll activities, account reconciliations and cash management.
• Create, coordinate and evaluate the financial programs and supporting information systems of the organization to include budgeting and the conservation of assets.
• Investigate, approve and coordinate changes and improvements in automated financial and management information systems for the organization.
• Ensure compliance with local, state and federal non-profit reporting requirements and in accordance with Generally Accepted Auditing Standards.
• Oversee the approval and processing of revenue, expenditures and position control documents, program budgets, mass salary updates, ledger, and account maintenance and data entry.
• Coordinate the preparation of special analytical financial reports, special analyses and information reports.
• Monitor finance, accounting and auditing procedures on an interim basis.
• Establish and maintain appropriate internal control safeguards.
• Analyze cash flow, cost controls and the expenses to guide program’s leaders.  Analyze financial statements to pinpoint potential weak areas.
• Responsible for internal audits to ensure regulatory compliance and operational efficiency/ accuracy.
• Maintain payroll management, including tabulations of accrued employee benefits and all related tax reporting. 
• Oversee and submit quarterly and annual Federal and State payroll tax returns.
• Manage and increase the effectiveness and efficiency of financial support services through improvements to each functions as well as coordination and communication between support and business functions. 
• Establish and maintain the purchasing system to ensure that office/ program supplies are purchased in the most cost-efficient manner and inventory of supplies maintained. 
• Review and negotiate all contracts with vendors, lease agreements, and capital asset purchases. 
• Verify and prepare all payment to Foster Parents including direct deposits and any applicable bonuses.
• Assist in collecting and receipting all monies related to various NOVA TC activities and functions.
• Maintain and update all Sage general ledger accounts, format financial statements as needed.
• Prepare monthly bank reconciliations.
• Oversee general office maintenance, operation and maintenance of office equipment, and system hardware.
• Supervise the Accounts Receivable Specialist and Bookkeeper positions and prepare annual performance appraisal.
• Assist with the compliance of all applicable Federal, State, local and agency regulatory laws, standards and policies.